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HRStop - Expense Management

Companies lose up to 5% of their revenue annually due to expense fraud

  • Reduce fraud risk by 90%.
  • Streamlined expense reporting: Cut approval time by 50%.
  • Real-time bill uploads: Enhance transparency with instant mobile uploads.
  • Automated expense limits: Easily manage budgets across designations.
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Automate processes—save time and resources!

Without HRStop

  • Companies face up to 5% revenue loss annually from expense fraud.
  • Payroll is delayed by an average of 14 days due to slow expense reporting.
  • Over 40% of organizations struggle with unclear expense reporting, leading to financial inconsistencies.
  • Expense approvals can take up to 10 days, slowing down reimbursement.
  • Manual processes lead to 40% more errors and inefficiencies in tracking expenses.

With HRStop

  • Automated checks reduce fraud risk by 90%, safeguarding your financial integrity.
  • Experience real-time expense uploads that streamline payroll, ensuring timely disbursements.
  • Enjoy complete transparency with categorized expenses, making financial management effortless.
  • Accelerate approvals with customized workflows that reduce processing time by 60%.
  • Benefit from AI-driven automation that minimizes errors, ensuring accuracy in every transaction.
Get reimbursed on time

Employees get reimbursed on time

Employees often face frustrations due to delays in reimbursement. Traditional expense reporting involves cumbersome manual processes and piles of paperwork that require approvals at multiple levels. This not only leads to prolonged wait times for payouts but also diminishes employee morale.

With HRStop, employees can conveniently raise expenses and upload soft copies of their bills using our mobile app or web platform. The system performs automatic limit checks, allowing for quick approvals from anywhere, anytime. This digitization eliminates the age-old manual processes, cutting down processing costs and time, while ensuring employees get reimbursed promptly. Experience easy reconciliation and reduced delays in payouts with HRStop.

Capitalize your operations

Procecss, pay & audit employee expenses for controlled cost center expenditures

Organizations struggle with financial inconsistencies due to a lack of visibility in expense reporting. Without a robust system, it becomes challenging to monitor expenditures across departments, leading to potential overspending and difficulty identifying fraudulent claims.

HRStop enables companies to process, pay, and audit expenses online effortlessly. Generate one-click reports to monitor spending by department, expense category, or individual. This broad view of company spending patterns allows you to dive deeper and pinpoint any potential loopholes or instances of overspending. Plus, HRStop compiles all expenses into a single report at year-end, simplifying tax filing and enhancing overall financial control.

Wael Hlayel

Wael Hlayel

Canadian Veterinary Clinic

“Since implementing HRStop, our expense management has drastically improved. The automated workflows and real-time uploads have cut our approval times by more than half, making our finance team much more efficient. With 1,000 employees, this has been a game changer for us!”

Features

Streamlined Expense Policies

Define global and regional policies to ensure compliance. Customize categories and set limits tailored to various designations, promoting fairness and transparency.

Automated Reporting & Approvals

Employees can easily raise expenses, which undergo customized approval workflows. This ensures accurate data and documents for payout calculations.

Multi-Currency Management

Effortlessly manage multi-currency expenses in one place. Convert all expenses to the employee's local currency for smooth payouts and tracking.

Expenses against Projects

Track and allocate expenses directly to specific projects for better budgeting and financial analysis.

Expense Advances

Allow employees to request expense advances, with approvals from authorized personnel. Automatic deductions during final payouts streamline management.

Flexible Payout Options

Trigger manual or automatic payouts according to preferred cycles, integrating expense claims with payroll for timely reimbursements.

Mobile Application

Transform paper receipts into digital documents instantly. Employees can upload bills in real time, enhancing efficiency.

Detailed Expense Analytics

Gain insights into spending patterns with comprehensive analytics, identifying cost-saving opportunities for informed budgeting.

Additional Benefits

Unplanned leaves leading to loss of business
01

Enhanced Employee Satisfaction

Timely reimbursements foster trust and appreciation, boosting job satisfaction and retention.

02

Improved Financial Transparency

Comprehensive reporting enhances financial transparency, building trust and accountability within the organization.

03

Reduced Stress and Increased Focus

Eliminating manual processes reduces stress, allowing employees to focus on core responsibilities and enhancing productivity.

04

Greater Organizational Efficiency

Automated systems align expense management with financial goals, driving resource allocation and supporting growth initiatives.

Any questions? Check out the FAQ

Get ready to delve into a comprehensive resource designed to help you navigate the expense management features of HRStop

HRStop tackles challenges such as delayed expense reporting, approval bottlenecks, and visibility issues. Our automated workflows streamline expense approvals, ensuring timely reimbursements and reducing financial inconsistencies.

With our mobile app, employees can upload expense claims in real time, triggering automatic limit checks. This speeds up the approval process, ensuring employees are reimbursed on time, every time.

Absolutely! HRStop allows you to categorize expenses and set limits based on employee designations. This ensures that spending stays within budget and aligns with company policies.

Our platform provides one-click reports that break down spending by department, category, or individual. This transparency helps identify spending patterns and potential areas of concern, preventing overspending and fraud.

Yes! HRStop seamlessly integrates expense management with payroll, ensuring that all approved expenses are processed efficiently and accurately, simplifying year-end reporting and tax filings.

Yes! Employees have the flexibility to raise expense claims at their convenience, allowing for a hassle-free experience. This ensures that expenses are logged promptly and minimizes backlogs.

Yes, HRStop allows customization of the approval hierarchy for different departments, enabling organizations to set specific workflows that cater to varying levels of authority and expense types.

Yes, HRStop efficiently manages expense advances and approvals through its user-friendly interface. Employees can easily request advances, which are automatically routed through a multi-level approval workflow. This ensures timely approval and disbursement of funds, while providing visibility and tracking throughout the process.

Benefits of working with HRStop

Full spectrum of services

From hire to retire, HRStop covers 100% of your time-off needs. Powered by AI and cutting-edge HR Tech, we automate everything from leave approvals to compliance checks, ensuring you never miss a beat with workforce management.

Flexible work terms

In a world demanding flexibility, we deliver. Whether it’s remote work, hybrid setups, or gig workforces, HRStop adapts instantly with automated time-off tracking and scheduling, offering solutions for every work model imaginable.

Impossible? We're on it

Facing complex time-off scenarios? No problem. With our automated, AI-driven solutions, we tackle the toughest challenges head-on, delivering 99.9% accuracy and speed that gets the job done—no matter how big or small the issue.

Unrivaled Customer Support

Our 24/7 support is backed by AI-powered automation, ensuring every query gets resolved within 24 hours. We don’t just support; we deliver solutions, giving you 100% coverage with a personal touch that keeps your HR engine running smoothly.

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